I know firsthand the juggling act that grant writing can be. Deadlines feel like they're constantly looming; crafting a winning narrative requires creativity and focus, and let's face it, staying fueled for the long haul is crucial. But over the years, I've discovered some amazing tools and tricks that have transformed my workday.
These are the products of late nights fueled by caffeine, brainstorming sessions fueled by colorful pens, and a real desire to find ways to stay focused, energized, and even stylish while conquering grant proposals. So, gather around! I'm sharing my favorite things and how you can grab them yourself!
Paper Planner
Even in the digital age, this old-school grant writer can't resist the tactile satisfaction of a paper planner! While I love my digital calendar (thanks, Google!), there's something about writing out deadlines and tasks that keeps me feeling focused and inspired.
This planner is my go-to. It boasts a range of colors (and stickers!), with weekly and monthly views to complement my digital schedule. Plus, it offers space for bullet journaling and goal setting, keeping me organized and motivated throughout the grant cycle. The convenient size makes it my perfect on-the-go companion!
The perfect planner awaits: https://amzn.to/3zwtbW2
Pens
No planner is complete without the perfect pen! Paper Mate InkJoy pens are my absolute favorite. The vibrant colors are amazing for color-coding my planner, keeping everything organized at a glance. Plus, they write smoothly and last a long time, which is a must for all those grant proposal notes!
Click here to upgrade your pen supply: https://amzn.to/3WpVZbP
Coffee
Confession time: this grant writer runs on coffee! My day usually starts with hot coffee, transitions to iced later, and might involve some sneaky water breaks in between. When I can't make it to my favorite coffee shop, Starbucks K-Cups in my Ninja brewer are my lifesaver. They're quick, convenient, and deliver that familiar Starbucks taste to keep me fueled throughout the grant writing marathon!
Treat yourself here: https://amzn.to/45VKBYc
Coffee Maker
My Ninja DualBrew Pro is a lifesaver. It lets me switch from hot coffee to perfectly brewed iced coffee with its special "over ice" setting. Feeling fancy? The built-in frother whips up delicious lattes in a snap. And, for those inevitable grant deadline all-nighters, the carafe option keeps the coffee flowing all night long!
Snag yours right here: https://amzn.to/3XW6THb
Sok-It & JavaSoks
Living in Georgia, giant iced coffees can turn into watery messes fast! The solution? JavaSok by Sok-It! These colorful coolie sleeves are lifesavers. They fit most to-go cups, keeping my iced coffee cold for hours – no more condensation disasters! Plus, they come in fun patterns like the wizard-themed Horcrux or the Play Ball design. My husband even uses their can cozies, and they offer hot beverage sleeves too!
Just Write Grants fans can save 10% on their Sok-It purchase! Visit their website and browse their amazing selection of patterns and sizes. At checkout, use the promo code JUSTWRITEGRANTS to redeem your discount and keep your iced coffee refreshingly cold all afternoon.
Paper
In the age of digital submissions, there's a certain magic to a beautifully presented paper proposal. For those special grants, I elevate my submissions with Southworth Parchment Specialty Paper. It's a #papersnob dream – luxurious feel, flawless printability for my home printer, and a finished product that exudes professionalism. Matching envelopes complete the polished package, ensuring your grant proposal makes a lasting impression!
Find Southworth Parchment paper: https://amzn.to/4eSLTXZ
and matching envelopes: https://amzn.to/4cyzCq8
Tote Bag
Sometimes, a work-from-home grant writer just needs a caffeine boost and a change of scenery. Enter this handy tote! Perfect for lighter loads – think laptop, planner, essentials – it lets me ditch the bulky bag and still be productive at my favorite coffee shop. Plus, the design is sure to resonate with fellow grant writers!
Click here to check them out: https://amzn.to/3VXMC1x
Laptop Bag
For a polished look or heavier loads, this laptop bag is my go-to. Five years strong, it still looks brand new – a testament to its quality. Multiple pockets keep everything organized, while the stylish design lets you match your professional brand or daily mood with a variety of colors. Perfect for the grant writer who needs both functionality and fashion!
Order yours here: https://amzn.to/4cOuJtj
Earbuds
I streamlined my schedule by dedicating Tuesdays to Zoom calls. Great for organization, but tough on the ears after hours of talking! This Christmas, I treated myself to Google Pixel Bud Pro earbuds, and let me tell you, they're a lifesaver. All-day comfort lets me wear them for marathons, while the noise cancellation blocks out the joyful chaos of my three little boys playing nearby. Crystal-clear audio keeps my calls professional, and my clients rave about the sound quality. Zoom marathons are a breeze now!
Grab yourself a pair here: https://amzn.to/4cwwHy1
Standing Desk Converter
Grant writing can mean serious desk time. While our subscriptions help you save time and raise more money, those hours sitting can add up! To combat back pain, I recently started using a standing desk converter – a game-changer! It sits on my existing desk and adjusts to my perfect height. After just a few days, I feel a huge difference. Standing for meetings is a win-win for my health and productivity!
Check it out here: https://amzn.to/3S1Adbo
Optimized for Efficiency, Success—and Style
You've got the passion, the perseverance, and now you have the intel! With these amazing tools and tricks, you're well on your way to crafting winning grant proposals, staying energized, and feeling stylish while you do it. Remember, grant writing doesn't have to be a solitary struggle. Bookmark this list, share it with your fellow grant warriors, and conquer those deadlines together!
Kristin Chute is a freelance writer with a passion for helping nonprofits increase their reach and impact. She has written for companies offering SaaS solutions, nonprofits directly, and donor loyalty programs.
Kristin believes in the power of nonprofit organizations to change the world. With expertise stemming from her career and personal connection to volunteering at her childhood summer camp, she shares insights to help nonprofits increase their reach, engage supporters, and amplify fundraising efforts.
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